If you’re announcing milestones for your project or disseminating progress updates, or seeking feedback and input from your stakeholders making sure they are informed can help reduce confusion, boost engagement and speed the resolution of issues. The first step is to identify your stakeholders and determining their personal needs and expectations. This can be accomplished by surveys, stakeholder meetings, participation in conference calls, observing conversations on social media, and more. These data will help you determine how often you communicate with each group and what information they need.

Meetings are an excellent way to share information about a project with stakeholders, and provide them with a platform to discuss their concerns, questions and ideas. It is important to hold regular meetings such as bi-weekly or monthly, and invite all stakeholders. A portal or website for your project is an excellent way to share documents with stakeholders and keep them updated.

It isn’t easy to meet with all your stakeholders individually if you have many. In these situations the use of a presentation can be an effective method of keeping all stakeholders informed. Video presentations can easily be recorded and shared over the internet so that all stakeholders have access to them. This method is also useful for teams that are located in remote locations. Using a software for managing projects that allows you to label stakeholders by policy area (such as Quorum) can assist you in creating aimed posts for specific groups of stakeholders and then send them the information they require to keep up-to-date.

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